Operations Leadership

Regular volunteers who wish to lead groups of volunteers in island activities, including planting, nursery work, weeding and guiding are asked to undertake appropriate training.

Motuihe Trust offers volunteer group leaders certified training programmes and on the job training.  Specialised training is sometimes offered to the Trust through DOC in areas such as bird and plant identification, species monitoring.

Roles and responsibilities (and operating processes) are outlined in the Training and Operations Manual.  For more information contact should be made with a Motuihe Trustee.

Below is a list of the different roles required to ensure Motuihe Trust operates smoothly.

Please select the link for a full description on the role, responsibilities and general principles.

Volunteer Co-ordinator

This role is to recruit and inform volunteers for work on the island.  It focuses on gathering and organising regular volunteers and to provide Group Leaders for specific events.  This role is shared between the Sunday and mid-week co-ordinators.  Both work closely with corporate and school liaison volunteers.

For more specific information on this role, please follow this link.

Mid-Week Co-ordinator

The Sunday and weekday volunteer coordination roles differ.  The weekday role is to coordinate organisations (and a few individuals) who wish to volunteer Monday to Friday, and who generally do not have the numbers to make a ferry booking.  The ferry is booked in the name of the Motuihe Trust, and the Mid-week Coordinator collects the money and does the liaison. 

There is a dedicated email address for this activity: volunteermotuihe@gmail.com

For more specific information on this role, please follow this link.

School Liaison Co-ordinator

The aim of the role is to assist school groups organise their trip to Motuihe.

For more specific information on this role, please follow this link.

Day Co-ordinator

The Day Co-ordinator is responsible for all arrangements and logistics for visitors on volunteer days or on arranged corporate or school visits.

For more specific information on this role, please follow this link.

Woolshed Housekeeper

The primary purpose of this role is to ensure that volunteering around the nursery and woolshed is a safe and pleasant experience.   The Day Coordinator will normally allocate this role to one of the regular volunteers.

For more specific information on this role, please follow this link.

Group Leader - General

General Principles for Group Leaders

All Group Leaders are responsible for:

  • Implementing Health and Safety, Biosecurity and other defined policy and practices
  • Setting broad framework for tasks to be done by volunteers, under the guidance of respective workstream leaders and the Day Coordinator
  • Providing parameters for safe, effective, and enjoyable working
  • Working closely with Volunteer Coordinator, Day Coordinator and other Group Leaders to allocate people appropriately to particular work activities and areas
  • Knowing how to give good instructions for planting out and nursery work, (or other activity) and ensure instructions are followed and adequate quality control is in place.

For more specific information on this role, please follow this link

Group Leader - Planting

Specific responsibilities 

The primary purpose of this role is to demonstrate, supervise and monitor the planting out work done by groups of visiting volunteers.

  • Works closely with Day Coordinator and Nursery Group Leader to allocate volunteers to supervise different tasks
  • Assists Nursery Group Leader with on-site nursery management and plant husbandry

For more specific information on this role, please follow this link.

Group Leader - Nursery

Specific responsibilities

The primary purpose of this role is to coordinate, demonstrate, supervise and monitor work done by visiting volunteers in the nursery.

For more specific information on this role, please follow this link.

Motuihe Trust Nursery Plan

Nursery and plant husbandry guidelines

Objective in the nursery: To grow up plants with a good root system, ready for planting out from autumn to October, and to anticipate plant varieties required for the season ahead.

For more specific information on this role, please follow this link.

Group Leader - Weeding

Specific responsibilities

The focus of this role is to ensure effective and safe practice amongst volunteers, and systematic eradication of pest weeds to support planting.

For more specific information on this role, please follow this link.

Weed Recording Grid

Select Weed Recording Grid link

Priority Weed Targets

Select weed target for link to description, habitats, flowering time.

'Apple of Sodom'

'Boneseed'

'Boxthorn'

'Mothplant'

'Olive'

'Rhamnus/Evergreen Buckthorn'

'Tobacco Weed/Woolly Nightshade'

'Pampas'

Track Maintenance Co-ordinator

Specific responsibilities

 All main public walking tracks need to be maintained to meet DOC day visitor standards (Tracks and Outdoor Visitor Standards, SNZ8630:2004). In particular they require the maintenance of good walking surfaces, width in keeping with the original design, good drainage, and free from encroachment by adjacent or overhanging weeds, trees and bush plantings.  In 2017 Motuihe Island has 4 main walking tracks. All walking tracks need checking and clearing 4 or 5 times a year, with a greater work load in late spring. The Track Maintenance Supervisor is responsible for ensuring that this is done, and also for monitoring and recording conditions, as well as problem areas. ISV and other visiting teams will often undertake significant track maintenance, which needs to be planned

For more specific information on this role, please follow this link.

Track Planning and Construction

General

  • All proposed routes for new public walking tracks need to be agreed by the Trust
  • DOC needs to be consulted and to approve the proposed routes for these tracks
  • DOC may require that the Trust obtain a report from an archaeologist and/ or consult iwi regarding some parts of proposed track routes
  • All public tracks need to meet DOC day walking standards, unless agreed otherwise by DOC. (These standards may be difficult to meet in a few areas of the island where normal DOC tramping track standards may be more appropriate.)
  • Small unmarked non-public walkways, eg to give access to planting areas, do not need to meet all the above criteria.

For more specific information on this role, please follow this link.

Kiosk Management

The kiosk is operated by the Motuihe Trust as a significant contribution to enhancing the visitor experience on the island by

  • Increasing awareness of the restoration project and the development of flora and fauna and translocations on Motuihe
  • Encouraging exploration of the island by boat owners, campers, and day trippers beyond the two main beaches, both ecologically and historically
  • Providing general information to visitors, and supporting DOC staff and emergency services as required
  • Recruiting potential new volunteers to the project
  • Selling ice creams, hot drinks and some merchandise and thus also contributing to project funds

For more specific information on this role, please follow this link.

     

Guided Tours

Guided tours of Heritage Walk and the Motuihe Track especially the Saddleback Track (Tieke) section can be offered if resource available.

For more specific information on this role, please follow this link.

  

Kiosk Volunteers

Attached are brief instructions for Kiosk volunteers.   For more information, please refer to the Motuihe Trust Training & Operations Manual.

  

Kiosk Operating Procedures

Attached are operations procedures for the Kiosk.  For more information, please refer to the Motuihe Trust Training & Operations Manual.

Communications Co-ordinator

The primary focus of this role is to inform volunteers and the wider general public about Motuihe events, successes and developments.    There is a close association between this role and that of Volunteer Coordinator.  Here the focus is on electronic information.  There may be some personal contact answering queries and offering explanations.

For more specific information on this role, please follow this link.

Social Media Co-ordinator

Social media can be a powerful tool for spreading the word about the Trust and its mission.  It has reach way in excess of anything that could be achieved without a huge advertising budget.  Any users must be aware of the high standards and integrity required for any material posted in the Trust’s name. 

The Trust currently has three social media platforms; Facebook, Twitter and Instagram. 

For more specific information on this role, please follow this link.